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Managing School Horses & the Weekly Board

📍 Find this in the app: Staff Panel → Planning (/staff/planning)

1. Adding a School Horse​

Go to the School horses tab and add a horse from your already-stabled horses. Once added, you can set:

  • Status — Available, Out of service, or Light work. Taking a horse out of service (lame, waiting for the farrier, resting) removes it from the assignable list on the week board until it's put back in service; you can leave a reason and an expected return date.
  • Jump permission — whether the horse is allowed in jumping lessons. Assigning a horse without jump permission to a jumping lesson shows a warning — like the welfare rules, it never blocks: whoever is planning can still assign the horse by giving a reason.
  • Remarks — an open note ("stirrup leather torn"), filed in a category (Tack, Health, Behaviour, Other). A remark stays visible on the week board under that horse's row until a staff member or admin resolves it — it doesn't disappear after the lesson where it was noticed.

2. Creating Weekly Lessons​

The Lessons tab is where you set up which lessons use school horses, and who teaches them. Creating one here works the same as an ordinary lesson (see Creating & Managing Lessons) — the difference is simply that its horses get planned on the Horse Planning board.

3. The Weekly Board​

The Week tab shows the board: pick a day, see that day's lessons, and assign horses to each one. Assigning a horse takes one tap per horse. If assigning a horse would break one of the stable's welfare rules (see below), you'll see a warning and be asked for a short reason before it's saved — the assignment still goes through, it's simply logged for the owner to review.

From the board you can also:

  • Mark a lesson done, or undo that.
  • Remove a horse from a lesson.
  • Print the board for the day or week — useful as a backup if the Wi-Fi drops, or to post a paper copy in the tack room.

4. Welfare Rules​

Admins set stable-wide limits under Admin Panel → Stables → Horse Planning:

  • Max lessons per horse per day (and a separate, usually higher, limit for camp/course days)
  • Max jumping lessons per horse per week
  • Minimum rest days per week (days with no lesson at all)

These rules warn, they never block. If a horse genuinely needs to step in beyond its usual limit, whoever is planning can still assign it — they just need to give a reason. Every accepted warning is visible to the stable owner, so the actual pattern of exceptions is never hidden.

5. Vet & Farrier Visits​

The Vet & farrier tab is a planning list, not a history log: add an upcoming visit, list which horses need to be seen (horses flagged as due for a farrier or vaccination appointment are suggested automatically), and tick each one off as the visit happens. Completing a visit updates that horse's own farrier/vaccination records automatically.

6. Care Logging​

The Care tab is the same touch-friendly care log staff already use for boarded horses (turnout, farrier, vaccination, deworming records) — narrowed to just your school horses, so the tack-room tablet doesn't need to page through the whole barn.

7. Hours Report​

The Hours tab produces a report of how many hours each school horse worked, split by lesson discipline, for a date range you choose (or a quick preset — this month, last month, this year). It includes the horse's age and can be printed or downloaded as a spreadsheet-ready CSV file. It's capped at 50 horses per report, and it counts every lesson a horse was assigned to in that window, whether or not anyone remembered to tick it "done" — so it never under-counts your busiest horses.